This privacy statement was last updated on 28th March 2023 and applies to citizens and legal permanent residents of the United Kingdom.
In this privacy statement, we explain what we do with the data we obtain about you via https://copelandcommunityfund.co.uk. We recommend you carefully read this statement. In our processing we comply with the requirements of privacy legislation. That means, among other things, that:
- we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
- we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
- we first request your explicit consent to process your personal data in cases requiring your consent;
- we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
- we respect your right to access your personal data or have it corrected or deleted, at your request.
If you have any questions, or want to know exactly what data we keep of you, please contact us.
1. Purpose, data and retention period
We may collect or receive personal information for a number of purposes connected with our business operations which may include the following: (click to expand)1.1 Contact - Through phone, mail, email and/or webforms
1.1 Contact - Through phone, mail, email and/or webforms
For this purpose we use the following data:
- A first and last name
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- A signature
- Professional or employment-related information
- Financial information such as bank account number of credit card number
The basis on which we may process these data is:
Retention period
We determine the retention period according to fixed objective criteria: If applications are successful paperwork & financial records shall be retained for a period of 7 years from the end date of the grant scheme. The earliest paperwork will be deleted is December 2028 and in December annually thereafter. If applications are unsuccessful or withdrawn, paperwork will be kept on file for a minimum of 2 years. The earliest paperwork will be deleted is December 2022 and in December annually thereafter. After this time a minimum amount of non-personal data will be kept for reporting and auditing purposes only.
1.2 Compiling and analyzing statistics for website improvement.
1.2 Compiling and analyzing statistics for website improvement.
For this purpose we use the following data:
- IP Address
- Internet activity information, including, but not limited to, browsing history, search history, and information regarding a consumer's interaction with an Internet Web site, application, or advertisement
- Geolocation data
The basis on which we may process these data is:
Upon the provision of consent.
Retention period
We determine the retention period according to fixed objective criteria: For the use of Universal Analytics, we retain the data until a person requests for it to be deleted. We also use GA4 where data is retained for 14 months.
2. Sharing with other parties
We only share this data with processors and with other third parties for which consent must be obtained.
Processors
Name: Google Analytics
Country: U.S.A
Purpose: To track website usage in order to inform website improvements and marketing strategies.
3. Cookies
Our website uses cookies. For more information about cookies, please refer to our Cookie Policy.
4. Disclosure practices
We disclose personal information if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other provisions of law, to provide information, or for an investigation on a matter related to public safety.
If our website or organisation is taken over, sold, or involved in a merger or acquisition, your details may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.
We have concluded a data processing agreement with Google.
Google may not use the data for any other Google services.
The inclusion of full IP addresses is blocked by us.
5. Security
We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorised access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.
6. Third-party websites
This privacy statement does not apply to third-party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.
7. Amendments to this privacy statement
We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly in order to be aware of any changes. In addition, we will actively inform you wherever possible.
8. Accessing and modifying your data
If you have any questions or want to know which personal data we have about you, please contact us. You can contact us by using the information below. You have the following rights:
- You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
- Right of access: You have the right to access your personal data that is known to us.
- Right to rectification: you have the right to supplement, correct, have deleted or blocked your personal data whenever you wish.
- If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
- Right to transfer your data: you have the right to request all your personal data from the controller and transfer it in its entirety to another controller.
- Right to object: you may object to the processing of your data. We comply with this, unless there are justified grounds for processing.
Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.
9. Submitting a complaint
If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Information Commissioner's Office:
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
10. Children
Our website is not designed to attract children and it is not our intent to collect personal data from children under the age of consent in their country of residence. We therefore request that children under the age of consent do not submit any personal data to us.
11. Contact details
Copeland Community Fund
Whitehaven Commercial Park
Moresby Parks
Moresby
Whitehaven
CA28 8YD
United Kingdom
Website: https://copelandcommunityfund.co.uk
Email: info@ex.comcopelandcommunityfund.co.uk
Phone number: 07833048986
Annex
Applicants
1. Your Data The data you supply will be stored on the NDA Grants Management System which is managed by Hyphenate Limited and hosted on Salesforce. The Grants Management System uses FormAssembly for data collection, which is integrated with Salesforce. Information collected via FormAssembly will be details provided in the online application form, grant reporting data and e-signature responses. The data will be shared with the Copeland Community Fund Team, Board, Advisors, Finance teams, and Internal Audit teams of Copeland Borough Council, Cumbria County Council, Nuclear Decommissioning Authority and/or Low Level Waste Repository Ltd Groups/Local Community Liaison Councils Representatives, if required.
2. The purpose for which we are processing your personal data is in relation to your application for grant funding.
We will process the data in accordance with the guidance set out in the Government Functional Standard for General Grants. The Government Functional Standard for General Grants facilitates the recording and reporting of grant information across government, providing accurate data to enable departments to manage grants efficiently and effectively, while actively reducing the risk of fraud
Board / Panel Members
Your contact details (your name, Job title, telephone number and email address) are being stored on the NDA Grants Management System which is managed by Hyphenate Limited and hosted on Salesforce. Your details will be used to provide you with information relating to applications received to Copeland Community Fund, as required. We will not use your contact details for any other purpose without seeking your consent before we do so.
About Copeland Community Fund
CCF are not a legal entity but operate via Cumbria County Council (as the Accountable Body) and Copeland Borough Council (as Team Hosts). Further information on their respective data protection policies can be found at Cumbria County Council and Copeland Borough Council.
EWWW Image Optimizer
By default, the EWWW Image Optimizer does not store any personal data nor share it with anyone.
If you accept user-submitted images and use the API or Easy IO, those images may be transmitted to third-party servers in foreign countries. If Backup Originals is enabled, images are stored for 30 days. Otherwise, no images are stored on the API for longer than 30 minutes.